Project Scheduling - Planning Contractors for your Projects

ACE Project Systems provides project scheduling and planning contracting services for all industries: from refinery upgrades to ERP implementations to outsourcing projects and more. If you need help scheduling a complex project, we can do it. Apart from our own resources we have partnerships to other organisations to make sure we can meet all your planning/scheduling needs.

Click on the headers below for more information on what we can do to help you.

Our specialty is scheduling time critical projects, the more complex the better! To help your project succeed we provide:

  1. An audited critical path so you know clearly what has to be achieved each week so you finish on time. This is vital because most projects aren't just late at the end, they're late at the start.
  2. A weekly report on what changes happened over the week compared to the previous week.
  3. Reports by work stream or contractor or whatever you need.
  4. For Resource loaded schedules a Who Does What When weekly breakdown of work in Excel

The more complex and critical the project the more we can help you.
Contact us to find out how.


Your business case should define and communicate what will make your project successful. A good schedule helps you plan and communicate how a project will be and is being completed successfully.

So what ACE Project Systems offers is a service to develop a plan for your project's success and to customise Microsoft Project to provide effective communications on what is needed to deliver success and what progress towards project success has being made.

Email now to discuss what will help your projects succeed better.


ACE Project Systems offers various contracting services. Contracting is either done by Rod Gill or any of the professional partners Rod is in alliance with.

Some clients have employed contractors with limited skills in scheduling and Microsoft Project and employed Rod as a Coach and Mentor to get the contractor up to speed. This works well where a less skilled project manager or scheduler is required but higher skills are needed to setup the main schedules and reporting systems.

Some clients have also used Rod to set up multi-project reporting systems and processes so they can then better control and report on, their programs of projects.


With each schedule you will get:

  • A comprehensive schedule that communicates how the project will be successfully delivered
  • An audited critical path so you know what you have do when if finishing on time is important
  • Levelled resource workload
  • Easy to read reports
  • If needed, extra reports in Excel such as an easy to use Who Does What When pivot table
  • Through Rod Gill, Project VBA macros, if needed, to automate reporting or any other repetitive process to save time and improve data accuracy
  • Update process that clearly communicates just what has changed each week
  • A well tracked schedule so that there is a clear understanding of what needs to be done next and by when.

If it can be done with Microsoft Project, we know how to do it, or if not our links directly into Microsoft and with the other Project MVPs will know how.

Multi-Project Freebie

Depending on the value of the contract, as a freebie, we will provide for the project free use of our ProjectReporter tool. ProjectReporter is a low cost, low maintenance high added-value tool that will fast track effective project tracking and reporting for your projects. Read more on ProjectReporter here


If your organisation relies on good schedules to help progress your projects, or you rely on quality information in your schedules for reporting purposes, We can audit your schedules and provide advice and training on how to improve the quality of schedules to match your business needs and provide automation of processes if required.

Rod has is very skilled at creating schedules that help you communicate and collaborate with your team and stakeholders for great results. If you don't need Rod's skills directly, consider the Scheduling and Project Master Class training courses to get your team up to speed.


Whilst Rod Gill is mostly Auckland based, he has worked all over New Zealand and in Australia. Recent projects we have helped plan / schedule, are the Marsden Point Oil Refinery upgrade (finished 2009), a complete IT infrastructure replacement project for a finance company, an ERP implementation plus coaching and training for a number of building companies, software development projects and more. We also customise Project to work better with Excel and SQL Server to provide automated reporting for projects and programs of projects.

Email us now to discuss your consulting or contracting needs.


The larger and more complicated your project or programme of projects, the more we can help you. Call us now to discuss how we can help you and ask about some free macros we can give you that solve problems like teh Units field not recalculating.